Bookkeeper (Cape Town)

Location: Paarl, Western Cape, South Africa
Date Posted: 28-07-2017

 Mission of Role
 To perform full accounting functions within the organization and assist on ad hoc basis with functions for sister companies.
Job Holder Profile
Education & Experience
  • Grade 12 Matric 
  • Tertiary education in Accounting
  • Certificate or program in payroll administration
  • High level of proficiency in Pastel Evolution in manufacturing environment crucial to this position
  • High level of Excel Skills – Vlookups, Pivot tables
  • At least 2 years experience in a similar position.
 Competency Requirements
  • Ability to work logically and systematically, with good time management
  • Ability to work well as part of a team & with excellent interpersonal skills
  • A positive attitude and high work ethic
  • Excellent numeric ability and attention to detail
  • Ability to work under pressure and reaching deadlines.
 Key Performance Indicators
Creditors Function
  • Creditor’s applications to be completed and submitted, terms and conditions to be checked and updated. Discounts to be updated on the discount sheet.
  • Creditors processing daily, monthly reconciliations (+/- 20 Creditors). Purchase orders and reconciliation pack and EFTs for payment to be signed off by managers and handed to the assistant financial manager by the 8th working day of the month.
  • EFTs (+/- 5 per week) for ad hoc payments, with valid supporting documents, managers signatures and correct invoicing details as per SARS, to be prepared for the assistant financial manager on a weekly basis.
  • Processing of all salaries and wages on a monthly basis (currently 18 people). Preparing payroll schedule for the financial manager to check and sign off.
  • Run the applicable reports and prepare the necessary EFT payment documentation for all deductions, bargaining council and union payments.
  • UIF submission to labor department
  • Statistical information to Statistics SA - Quarterly
Petty Cash
  • Ensure that acceptable levels of cash are maintained and supporting documents for all petty cash payments received.
    • Summarize and reconcile petty cash on a monthly basis with all supporting documentation.
  • Banking as required. 
  • Follow-up on yellow tags (unresolved issues, missing docs, signatures) – Yellow tags for the previous month must be sorted out by the following mid-month.
  • Filing and general administration as required
Other duties
  • Creating new stock items on Evolution
  • Capturing production on Evolution
  • Capturing cutting instructions
  • Processing of banks on Evolution
  • Customer invoicing on Evolution ( +/- 25 invoices currently mostly only inter-company) – no follow up on payments required
  • VAT returns
  • EMP201 returns
  • MEIBC / NUMSA submissions
  • Year-end stock costing
  • Checking annual financial statements received from auditors for accuracy
Other Month end duties
  • Accruals
  • Stock / Stock valuation
  • Stock provisions
  • Evolution sales report
  • Updating asset register and processing depreciation
  • Calculate interest on shareholder’s loan and process
  • Interco reconciliations
  • Control account balancing
  • Hyperion Balance sheet and Income statement
  • Hyperion submission to HQ
  • Disclosure list at Quarter Ends and revaluation of foreign exchange accounts
  • Checking the bank account balance and listing expenses for cash flow planning
Other duties performed for sister companies
  • Checking of credit notes (monthly) (+/- 50 credit notes)
  • Updating customer credit limits on Evolution (weekly)
  • Insured turnover analysis on monthly basis
  • Liaising with lawyer on collection of long overdue debts
  • Month end Recharges (+/5 invoices)
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