Executive Personal Assistant - Woodmead "Must Type 80 WPM"

Location: Johannesburg, Gauteng, South Africa
Date Posted: 26-10-2018
Responsibilities
 
A vacancy exists for a Personal Assistant. The incumbent will provide a receptionist function, secretarial support, pro-active assistance and the ability to efficiently manage task requirements enabling the team to perform their tasks. The key responsibilities include:
 
  1. Screen calls, take messages, manage queries and endeavour to proactively resolve issues where appropriate;
  2. Administrative coordination and PA support to the team;
  3. Coordination of company travel arrangements for the team;
  4. Organising and maintaining diaries and making appointments for the team;
  5. Replying to emails;
  6. Co-ordinate meetings, functions, etc;
  7. Maintain close liaison with director whilst he is out of the office;
  8. Order and maintain stationery;
  9. Compile and distribute agendas, presentations, memorandums and reports;
  10. Liaise with clients and service providers.
 
Requirements
 
Qualifications:
Grade 12 (or equivalent)
Relevant secretarial degree / diploma / courses
 
Experience:
Proven executive secretarial / Personal Assistant experience of a scope and level suited to this position.
Experience in the retirement fund industry will be an advantage.
 
Competencies:
Dictation typing – Must type at least 60 words per minute. This will be tested.
Computer Literate (MS Office - Word, Excel, PowerPoint, Outlook, Internet)
Excellent Organizational and administration skills
Excellent Communication Skills (both written & verbal)
Attention to detail a must
Problem solving skills
Numerate
Interpersonal skills
Reliable
Proactive
 
Additional Information
 
Preference will be given to EE candidates
 
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