Executive Personal Assistant (CPT)

Location: Cape Town, Century City, South Africa
Date Posted: 10-05-2018
Executive Personal Assistant
Experience ESSENTIAL
At least 10 years Personal Assistant experience of which 5 years needs to be at Executive Personal Assistant level
We are looking for an individual to be the CEO’s right-hand person in that the individual will need to:
  • Support the CEO by managing and maintaining everything relating to his diary, any meetings he may need to arrange or attend, any travel arrangements, correspondence management and any other areas which may be required.
  • Plan and direct all administrative, financial, strategic and operational activities for the CEO.
  • Perform any advanced-level of work of a complex nature including planning, CEO coordinating, organizing and, producing of reports that require a high level of discretion and confidentiality.
  • Preparation of any business and operational reporting documents as well as advanced presentations / reports with minimal guidance, utilizing creative information sources to access needed data.
  • Execute special or continuous research and data analysis tasks to provide meaningful information for CEO.
  • Manage relationships with clients, suppliers and projects.
  • Co-ordinating and arranging of any activities between departments and outside parties.
  • Liaise with company personnel at all organisational levels to gather information as directed by CEO.
  • Update all relevant business information as required and consolidate and verify all the information received from different sources.
  • Develop a problem-solving approach by organising problems or projects into logical components and ensuring that these are addressed and resolved
  • Administer CEO projects (if and when arises), including CEO coordination of feedback sessions from work stream leaders, attending to any outstanding actions resulting from previous meetings and keeping record of all documents and communication relating to the project for efficient retrieval and response.
  • Attend to any other ad-hoc activities required by the Company as instructed by the CEO.
  • Support the CEO in relation to private matters from time to time
Advanced MS Office skills (Word, Excel, PowerPoint)
MS Projects – advantageous
Post matric qualification would be advantageous
Personal Assistant Degree / Diploma
Start date                           : Immediately
Salary                                : R 50 000 Gross monthly
  • Endowment contribution of 5% of gross monthly salary (voluntary)
  • Quarterly profit share incentive
  • Annual study allowance – R 25 000
  • Discretionary annual performance bonus capped at 2 x months’ salary
Probation                           : Standard three (3) months
Annual leave                       : 1.75 days per completed month
Hours of work                     : 07h30 am – 16h30 pm (Monday – Friday
Dress code                         : Overall professional corporate appearance
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