Procurement Specialist

Location: Elandsfontein, Gauteng, South Africa
Date Posted: 08-03-2018
JOB DESCRIPTION

1.1 PURPOSE AND SCOPE

The Procurement Specialist/ Lead is responsible for delivering the organisation's procurement requirements and driving overall procurement performance.

1.2. RESPONSIBILITIES

The list of responsibilities below is not intended to be exhaustive. Other tasks or duties may be assigned from time to time that are within the capabilities of the job incumbent.
1.2.1 Demonstrate a deep understanding of Procurement excellence best practices and principles. Identify best practice tools and processes to drive and enable change;
1.2.2 Define the procurement strategy and plan in support of the overall company strategy in order to provide a robust, long-term approach to meeting supply requirements at lowest cost;
1.2.3 Manage the procurement function to enable operations and customers to receive materials and services that they require to meet business performance targets, objectives and quality standards timeously;
1.2.4 Oversee and direct transactional procurement activities to enable goods and services required by customers to be ordered and delivered to the point of need, in a timely manner and at optimal cost;
1.2.5 Develop and implement suitable tendering processes for key strategic sourcing requirements;
1.2.6 Responsible for negotiating, drawing up and finalising of supply contracts and/or service level agreements with key suppliers;
1.2.7 Manage and oversee supplier relationship management activities in a co-ordinated and integrated way in order to mitigate supply and quality risk whilst optimising value. Provide a point of contact and representation within the company for key supplier dialogue and engagement.

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1.2.8 Develop, implement and maintain required procurement policies and procedures as is necessary to ensure adherence to governance and compliance requirements;
1.2.9 Leveraging continuous improvement principles, oversee the development, deployment and compliance with procurement policy, procedures, systems and tools aimed at enhancing efficiency and governance across the full range of procurement processes;
1.2.10 Build strong cross-functional relationships with all stakeholders (i.e. operations, estimating, finance etc.) to ensure their business requirements are understood and that they are appropriately consulted and informed of procurement activities;
1.2.11 Ensure accurate and timeous procurement reporting in accordance with agreed deadlines;
1.2.12 Ensure that an accurate procurement database is maintained (i.e. pricing, B-BBEE status, payment terms etc.);
1.2.13 Lead the procurement team by setting clear goals and objectives, providing mentorship and facilitating up-skilling where necessary;
1.2.14 Create an environment for a service oriented team/department;
1.2.15 Manage the performance of the procurement team in accordance with company procedures;
1.2.16 Actively and on an on-going basis source products both locally and internationally in accordance with the company's supply needs and with reference to obtaining the correct quality at an optimal cost;
1.2.17 Extensive negotiation with suppliers to ensure optimal supply conditions, i.e. discounts, rebates, deferred payment terms etc.
1.2.18 Reconciliation of material consumption;
1.2.19 Ensure that all procurement records are fully integrated with the SAP system and is suitably maintained.
1.2.20 Evaluate prospective suppliers before signing them up to ensure they meet his organization’s needs.
1.2.21 Responsible for maintaining and reviewing all records of purchased goods, including their costs, deliveries and inventories and analysis of these records,
providing the necessary reports required from the available information.
1.2.22 Should lead the procurement department in ensuring that it maintains updated data such as information about suppliers’ products and prices.
1.2.23 Ensure that a Strategic B-BBEE Procurement Plan is developed, implemented maintained and reported on, in accordance with the latest revised B-BBEE Codes of Practice.
1.2.24 Ensure that an Expediting Plan and Procedure is developed, implemented, maintained and reported on progressively.

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1.3 ORGANISATIONAL RELATIONSHIPS
1.3.1 Honesty and integrity are critical to the position and the ability of management to trust the job incumbent is essential.
1.3.2 The ability to meet deadlines is an important part of this position and the job incumbent must be prepared to work extended hours where necessary to ensure these are achieved.
1.3.3 Complete confidentiality is an obvious requirement of this position.
1.3.4 The Procurement Specialist / Lead will report to the Technical Executive ( head of commercial and procurement).
1.3.5 All staff within the Procurement Department report to the Procurement Specialist / Lead.

2 JOB REQUIREMENTS

2.1 EDUCATION AND TRAINING

2.1.1 The Procurement Specialist / Lead should have a tertiary qualification in supply chain management / CIPS or similar.
2.1.2 The position requires the individual to have a higher than average level of computer skills with the emphasis being on MS Word, Excel, Access and Power Point.
2.1.3 An excellent working knowledge of SAP.

2.2 TECHNICAL REQUIREMENTS

2.2.1 Knowledge of insulation; sheet metal; paint and other materials used by the company;
2.2.2 Commercially driven, results focused and financially astute i.e. to carry out market analysis to enable the most commercially viable purchasing deals are made in accordance with the business requirements.

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2.2.3 Have advanced negotiation skills;
2.2.4 Communications – Conducts verbal and written communications in a confident, articulate manner; tailoring communications to audience sensitivities and requirements. Able to influence decisions at senior level;
2.2.5 Problem-solving and Decision-making – Ability to analyse data and extrapolate relevant information, identify root causes of problems and think creatively around issues to develop solutions;
2.2.6 Accuracy, diligence and the ability to work under pressure are pre-requisites;
2.2.7 Ability to manage staff;
2.2.8 Able to work to company reporting deadlines;
2.2.9 Able to manage relationships effectively with suppliers;
2.2.10 Strong organizational skills to find the right data in a timely manner, as well as an eye for detail to ensure that the data he does pull includes the correct information.

2.3 EXPERIENCE

2.3.1 Have a minimum of 10 years’ experience in a similar Buying or Purchasing related environment.
2.3.2 At least 5 years of experience in a managerial position would be advantageous.
2.3.3 Knowledge regarding the various INCOTERMS and experience in imports.

3 VARIATION

As the organization evolves in response to its changing environment, aspects of the job may also be affected. Therefore this job description may be altered by management after taking into account the views of the job incumbent.
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